Otherwise, you may not do it properly what you are instructed for. However, on many occasions, you may also need to use closed questions as well. Of course, that's a distinction that can probably be blurred depending on exactly how you're using the words, but it might be useful to understand that they don't mean exactly the same thing. Other opinions. So, if there is any confusion about instructions, make sure you ask for clarification. Have you ever found it challenging to interrupt someone to express your opinion, make suggestions, or ask for further information? Join a clan or community group specifically for raid novices, or ask your team members for clarification. Then Mark will make the copy changes and move the documents to a drive folder marked FINAL. WebSo, if you need some clarification for what you just heard, you can use phrases like Sorry, what did you mean by that? When asking for clarification, its always best to either wait for a formal question and answer period or a pause in the flow of a presentation or conversation. The first thing to remember when asking for clarification is that you can be honest and straightforward. If your clarification request isn't covered in the list above, or if you'd prefer to create your own, then use this clarification email template. Do I need a thermal expansion tank if I already have a pressure tank? When someone expresses their opinion, you may not clearly understand what they mean or what their position about the matter is. It makes the phrase sound a little bit softer and a little more polite. car, washing machine, telephone) to a sales department or someone involved in procurement. Tips Start with Dear and the persons title and name. Have you asked for permission to use my laptop? Get the Ebook, Succeed in 101 Situations! Although these questions are more direct, as long as they relate to a topic that has been already mentioned, they are understandable points for clarification. There are more ways to give and receive clarification while still maintaining your professionalism. Learn how to write request emails that get results with our in-depth guide. Youve explained the situation and asked for clarification so that you can solve a problem. [3]. Web1. There was an error and we couldn't process your subscription. In this example, you're a job seeker; this is how you reply to a recruiter asking for clarification. link to Linguix vs. Grammarly: Which AI Writing Assistant Is Value for Money in 2023? Suppose you just received a prescription from the doctor after the diagnosis. I appreciate your time and your help in clarifying this question. It will keep everything flowing smoothly with the new website launch. I am available for a phone call or meeting if that would be helpful or more convenient for you. Using phrases such as Im sorry or Here are some examples of subject lines to consider: Final report submission Clarification regarding project deadline Extension request for submitting the presentation Thank you for your support and guidance 3. It also allows for a wide range of expression as the tone it is said in can add more meaning to the phrase. Youre a busy person, so here is a template you can use right away. In order to process information, you need to be able to pay attention. So, if you are confused about understanding what the other person said in a conversation, you should ask for clarification. Have you requested to send me the MS Word file or the PDF? English Language & Usage Stack Exchange is a question and answer site for linguists, etymologists, and serious English language enthusiasts. Would you mind repeating the name of the place? and then say something like: Im sorry, I didnt understand what you just said.. The clarification email format should be no surprise if you're already used to writing professional messages. Sometimes we need clarification when we want to get a better handle on where others are coming from. Be polite while asking. Am I right in thinking that what youre meaning by that is, If Im understanding correctly, you think that the most important factor in this situation is Is that correct?, I think I need more information because Im not fully understanding the part that you were saying about, So I think I understand that you believe X would be the best solution? Now pretend I don't know anything about how that works. ESL Advice is an online platform for ESL learners and teachers in which an expert team of ESL Teachers shares exclusive tips and advice about the English language. (A) works with middle managers who want to communicate authentically so they can effectively lead their teams without losing themselves. A great way to ask for clarification is by using do I understand, allowing you to go over the information by showing youre paying attention and asking for clarity. A reference has been provided on how to professionally use for your information. Have a conversation before sending an email. The modal verb Would is the most formal word with which you can form the politest expressions. writing effective letters Public World. In such situations, the concern is simply that one needs to be polite when asking a clarification question so that a question can be asked rather than reformatting an impolite question. Be polite, and use languages that focus the situation on you and not the other person. A great example of why this is a good synonym phrase to use when you want more information about something, but you dont want to come off as intimidating or rude by using just to clarify. Both phrases can be used interchangeably, as they have the same meaning. Well learn some expressions to ask for clarification on someones questions. The meaning of both phrases is the same and used interchangeably. WebSample Email Asking Clarification From Client This is likewise one of the factors by obtaining the soft documents of this Sample Email Asking Clarification From how to ask for clarification politely collaborative solutions web here are a Can/Could/Would you give me an example, please? *this is very polite) Can you explain what you mean? Do not give orders or blackmail your colleagues. Say that you didnt understand rather than saying that the other person could not clarify it. Would you say that again, please? & I am afraid I didnt quite catch that. As we are independently owned, the recommendations made here are our own. Bullet points are the most effective way of listing out your questions. WebGeneral rules on how to politely interrupt in a meeting Rule #1: Start by asking for permission to chime in Rule #2: Apologize for interrupting Rule #3: Mind the timing and the relevancy Rule #4: Raise your (virtual) hand How to interrupt politely in a meeting Scenario #1: When one person is dominating the conversation Can you clarify some details for me, please? Is it possible to rotate a window 90 degrees if it has the same length and width? Scenario #1: When one person is dominating the conversation. Welcome to Grammarhow!We are on a mission to help you become better at English. These samples tackle many common reasons you may need clarification. May I? Can I? and Could I? are three of the most common expressions in English used to ask for permission. Regardless of the situation: informal, semi-formal, or formal, you are expected to be polite in your choice of words, voice tone, and body language whenever you ask for permission. If you can help me with these questions by the end of the day, I can get started on the project immediately. Im glad that you specifically explained the issue. The clarification email structure is still the same, but we can assume your boss is already on top of the details. If students have never learned how to politely ask for clarification, youll need to teach them courteous English expressions and when to use them. Styling contours by colour and by line thickness in QGIS. However, Could is less polite, and Can is the least polite word among these three. You can use this reference on how let me see if I understand this is used professionally. To clarify, you want, correct? Now, well learn some useful expressions to ask someone to clarify instructions. If it's critical you get a response, you can offer to follow up. that you think you already know what the answer is, so that a question can be asked rather than reformatting an impolite question, if you use Please and Thank You when speaking, https://www.scientificamerican.com/article/bring-science-home-speaking-memory/, https://www.cdc.gov/ncbddd/adhd/data.html, https://hbr.org/2015/03/relearning-the-art-of-asking-questions, How to Professionally Say You Didnt Answer My Question. Avoid guilt. The most common cause for a phone not starting is that the battery is dead. An example where it would be appropriate to use this phrase would be when you want to discuss a topic with someone and you check in on them and their progress to make sure they are working off of the correct information. You can edit and adapt these as required to get the necessary information. link to 50 Polite Ways to Interrupt Someone in English. You can contact me on (insert details). In doing so, you will be perceived as non-accusatory and therefore, not threatening. Tannia is a very authentic person and is able to provide clients powerful and versatile communication tools that can be employed in daily conversations, in negotiations or in meetings. This allows the presenter to complete his or her thought so that you are completely informed. There are many situations where you might find yourself needing to ask for clarification. Could/Would/Can you be a bit clearer about it? If you have to ask again (or if you keep relying on the same person), consider approaching someone else. Remember that no matter in which context you are, politeness is the key to a good conversation. English Speaking Practice || How to Ask for Clarification in English || Beginner- Advanced levels. [1]: https://www.scientificamerican.com/article/bring-science-home-speaking-memory/, [2]: https://www.cdc.gov/ncbddd/adhd/data.html, [3]: https://hbr.org/2015/03/relearning-the-art-of-asking-questions. Would approach A or B be more helpful here? Put the question in the first or second sentence. You should ask for an apology first, as you already have missed what the person said earlier. Here's an example showing how Flowrite can write a formal request for you from a few instructions: Clarification emails are simple to write as long as you stick to the structure and focus on the outcomes. Indicate that this is a request to set up a meeting in the subject line by including words like discussion', 'meeting' or schedule'. Please find re-attached for your convenience. Patient: Thanks, doctor. Your help will go a long way in helping to resolve [issue]. Would you please tell me your thoughts about the issue again? When you are tasked with providing necessary information to someone, but would like to keep things brief and formal, you can use this phrase to cut to the chase. How to politely ask for clarification on a person's designation? Did you ask about the total turnover for this year? "Thank you for getting back to me so quickly". Here are some tips on asking for favors: Be direct but polite. Which form is more polite and more acceptable for correspondence: For example I am do not understand something and want to get more information about it. However, if you dont understand someones question, you should ask for clarification and answer accordingly. Recent surveys suggest that over 6 million children under the age of 17 in the US alone exhibit some form of attention deficit disorder. Open-ended questions leave space to fully explore another persons perspective. [1]. Sometimes, using just to clarify doesnt convey how you feel when youre asking for more information. What To Include In An Email For Clarification Thank The Sender For The Information State Your Current Understanding Acknowledge that you need clarification. Should I begin with each page Mark adds to the FINAL folder, or do you want me to wait until the SEO changes are complete and youd had a chance to go over everything? Why dont people respond? Read and listen to these possible responses. Why are trials on "Law & Order" in the New York Supreme Court? Did you say that you want to go there alone? WebYour clarification email includes everything I need to progress. Thanks for sending over your directions for implementing the new website copy. WebPolite Speech Requesting Clarification Postscript. To avoid that loop, start by explaining what you do understand and ask whether you have it right. Looking for clarification? Will you please mention again the name of the items you requested from the store? Mr. Khan is also a passionate writer working on his first book, "Learn English at Ease. Very often, someone might ask a question during a presentation and the presenter will respond If you wait a bit, I will explain the answer to that question.. Whoops! When you want to ask for more clarification on something, but dont want to seem rude, do I understand allows you to ask for more information and gives others the ability to correct you if necessary without sounding as though they are berating or belittling you. <-- This is a past question A: Try plugging your phone into the charger for an hour and then turn it on. Establish your credibility. Please reload the page and try again. You can use the following template to make sure that you have effective communication for professional emails or personal emails. In such situations, it is highly probable that someone will wish to ask for clarification. In formulating an answer, you may find they did provide enough details. Congratulations on getting a job offer! Can/Would/Could you be a bit/little more specific, please? You'll learn how to structure email clarifications, what to include, and see how it works with 9 examples and a template. If its a simple item, pick up the phone and call. Close the email politely and thoughtfully. ". Not doing so and beginning to speak while the presenter is still speaking is seen as very rude in just about any formal setting. Show respect. Just to make sure were on the same page, all reports are to be completed by Tuesday. You need more information to fully understand what they mean, but the other person is getting irritated with all of your questions? You can do this by saying "I don't understand" or "I'm not sure I Simply say thank you and move on. I didnt quite catch it. May I ask you to say the things again that you requested earlier? I'm keen to make a decision this week, so can you provide me with answers by (date)? The first thing you should do is thank the sender for providing the information. Whether you are in a formal or informal situation, politeness is the key to a good conversation. The best answers are voted up and rise to the top, Not the answer you're looking for? What To Do Before You Write an Email For Clarification. Which form is more polite and more acceptable for correspondence? Heres an example of how to use for the record in a professional manner. When you ask a clarification question, you help to create a greater level of understanding not just for yourself but also for the speaker and those in attendance. Many of us have a gap in communication at work or with a business or provider, but writing a request for clarification can sometimes be a scary prospect. Lindsay Lapaquette, M.Sc. Thank you for providing the detailed information about [Topic X]. If you need to seek clarification during a presentation, the polite way to do so would be to raise your hand or use some non-offensive gesture to attract the speakers attention (no middle fingers!) Depending on the circumstances, it may be necessary to respectfully inform the other party that their understanding of the situation is incorrect, or to seek clarification for Both are fine options, but if we're being pedantic, they mean slightly different things. Would you please repeat what you wanted permission for? Should You Be Home When Contractors Are Working. Some time in your elementary school life, you may have had a teacher who said, The only stupid question is the one you dont ask. That stock teacher phrase couldnt make things any clearerits okay to ask for an explanation if you dont understand. Closed Question: Will you be an asset to the company if we hire you? Can you repeat it? Start with an explanatory subject line Try to make the subject line of your email clear and self-explanatory. May I ask you to clarify your position on this? May I know what you just wanted permission for.? When you are in a situation where you need to provide clarification on something, but you also need to be stern, using the phrase let me make this clear is perfect for getting your point across while correcting any misinformation someone may have had. Can you elaborate further on what the new training program will include? Will you be a bit more specific about your experiences? Asking somebody to clarify something Reframing your request into "for the greater good" makes it much more digestible to follow up with. It allows you to ask if youve got the right information, but it also allows you to check-in with other people to make sure they understand the information youve given them. He has six years of experience in professional communication with clients, executives, and colleagues. Can you please tell me again what document you requested? If you want the person you are talking with to give you a longer explanation or additional detail, its perfectly okay to interrupt them to ask for 03 Mar 2023 13:44:40 For many people, particularly people who arent aural or visual learners, different processing preferences and capabilities make it harder for some people to keep up with conversations. And yet, we all have times in our personal and professional lives when we dont thoroughly understand what someone else is trying to tell us. It gives you an easy way to state what you mean, directly letting everyone know you are sharing pertinent information. Try to use them in real life and master them. Is that right? Rule #4: Raise your (virtual) hand. Could/Would you explain it again, please? ". About an argument in Famine, Affluence and Morality, A limit involving the quotient of two sums. You may also like: 10 Better Ways To Say Thank You For Clarifying In Emails. (meaning to say it in another way) is appropriate. WebA listener can ask for clarification when they cannot make sense of the speaker's responses. Thus we need to ask them for further clarification without feeling awkward. If its complex, technical, or there are things the manager needs to know in order to provide the clarification, then by all means write an e-mail. Then what happens if three players make a sack together? I wish you good health. Niaj A A Khan is an ESL Instructor with over 7 years of experience in teaching & developing resources at different universities and institutes. Exemplary scenarios include presenting technical manufacturing information for a specific machine, device, or appliance (Ex. Dont make it sound bad. For many people, asking for clarification is incredibly embarrassing, while others may find themselves disrupting the flow of the conversation in an attempt to clarify a statement only to receive scorn from those around them. Sorry? For your information, a pamphlet will be provided detailing the new workflow system. Would you mind sharing the suggestion again? Asking for clarification shows that youre attentive and that you care enough to make sure you thoroughly understand what youve been told. Very often, a presenter will use this period to summarize whatever information has been presented, particularly if a question seeks clarification of a specific topic, so asking a clarification question will help to guide the lecturers attempt to explain what was presented. "Mr.Lyman, could you come out here please? Asking somebody to explain something implies that you don't know anything about the topic and want the person to teach you. Can/Could/Would you please repeat your take on that? A salutation followed by the hiring manager's name is common. A Guide to Using Plain Language in Writing. Would you please repeat what you said about our new project? ", Another way to ask for clarification is to let the other person know that you didn't understand them. It also depends on how big the work is, but I think that generally asking for clarification is never a bad idea. . Before you write an email to clarify something, take another look to review the information and see if there is something that you were missing. Therefore, when you request someone to clarify something, you may use modal verbs to sound polite. These experiences have taught Lindsay great lessons about the power of excellent people skills that extend well beyond her professional expertise.